4.2.1 Mailbox Administration

Mailbox administration is always made available to the system administrator as soon as he or she has accessed the super-user function and entered the valid code number. This function is recognized by the fact that the number of existing mailboxes and remaining memory capacity are announced. 

Note    This announcement is repeated if the system administrator returns to the mailbox administration function by scrolling forward or back.

The following functions are available to the system administrator: 

Table 4-1 Accessing Mailbox Administration Functions (see also Figure 4-1) 

Function	Key
Set up a mailbox	5
Delete a mailbox	6
Query the status of a mailbox	4

Note    The system administrator can also query a mailbox after accessing the mailbox administration function. The following entry must be made for this purpose: <code number> (code number of the mailbox to be queried).

4.2.1.1 Setting up a Mailbox

After the system administrator has accessed the super-user function and entered the valid code number, he or she can set up a new mailbox by pressing (see Figure 4-1 on page 4-2). The administrator is guided through the corresponding procedure via appropriate system announcements. 

The system administrator enters the extension number of the employee who is to receive a new mailbox. The system checks to make sure that the entered extension number is valid. Invalid or previously assigned extension numbers are rejected. If the entered number is valid and has not already been assigned, the system asks for a mailbox class for the new mailbox. After the class has been entered, the mailbox is installed automatically by the system. 

Mailbox setup is now complete. 

Note    The mailbox does not become active and is unable to record messages until its owner has accessed the mailbox for the first time. The owner must therefore be informed that his or her mailbox has been set up.

4.2.1.2 Deleting a Mailbox

After the system administrator has accessed the super-user function and entered the valid code number, he or she can delete a mailbox permanently by pressing (see Figure 4-1 on page 4-2). The administrator is guided through the corresponding procedure via appropriate system announcements. 

The system administrator enters the number of the mailbox to be deleted. The system checks to see whether or not the mailbox number is valid, if the mailbox is empty, and if it is currently being used. If all of the preconditions for deletion have been fulfilled, the mailbox is permanently deleted. If any of these preconditions have not been met, the super-user receives a corresponding system announcement. 

4.2.1.3 Querying the Status of a Mailbox

After the system administrator has accessed the super-user function and entered the valid code number, he or she can query the status of any existing mailbox. However, the administrator cannot listen to the messages left in the mailbox. 

After pressing (see Figure 4-1 on page 4-2), the system administrator must enter the mailbox number (extension number of the mailbox owner). The mailbox class, the number of received messages, the number of stored messages and the length of the messages, as well as other additional information, are then announced. The system administrator now has the following options: 

Table 4-2 Querying Mailbox Status 

Function	Key
Repeat announcement	2
Select another mailbox	0
Abort query	#