HiPath 3000 - Operating instructions

Personal Directory

The Personal function on your optiPoint 600 office enables you to save telephone numbers and further -information about other parties, e.g. addresses and fax numbers of calling parties.
Three different call numbers and four additional information items can be entered for each name/entry.

Entries are automatically sorted in alphabetical order. You can search for specific entries.

Directory entries can be exchanged with a PC or LAN server via a USB or LAN interface and .


	For information on dialing from the personal directory, see .

Creating a New Entry

Step by Step

Click on the Personal tab.
The personal directory opens.

Click on the softkey.


	If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit" until the softkey is displayed.

if necessary

Enter the password (default password: 123456) and confirm with "OK" or .
To change the password .

Click on the "Create new entry" menu item or enter the code.

The first page of the two-page "Create directory entry" input form appears .

Click on the required field and make your entries (Entering characters ).

if necessary xy

Delete characters to the left of the cursor one by one.

On page 1 you can enter a name and up to three telephone numbers, On page 2 you can enter any additional information such as company and department names.

"Name" is the only field that may not be left empty. You can enter any combination of letters, numbers and symbols in this field

The three telephone number fields will only accept certain characters: digits from 0 to 9 and spaces.
You can set which of the call numbers entered should be automatically dialled when dialing from the personal directory (default call number) by entering a checkmark beside every call number field

. A checkmark automatically appears when the first call number is entered.

You can enter any combination of letters, numbers and symbols in the four fields on the second page.

Captions such as "Name" or "Mobile" can be configured individually

Saving entries, making additional entries, canceling

Save the entries you made in the personal directory.
The display changes to a blank form for entering a new entry.

On page 1 of 2 only: Display page 2 of the input form for this entry.
The softkey caption changes to "Previous".

On page 2 of 2 only: Display page 1 of the input form for this entry.
The softkey caption changes to "Next".

Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to show the Editor menu.

Selecting/Finding an Entry to be Modified or Deleted

Step by Step

Precondition: The personal directory contains entries/names with call numbers .

Click on the Personal tab.
The personal directory opens.

Click on the softkey.


	If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit" until the softkey is displayed.

if necessary

Enter the password (default password: 123456) and confirm with "OK" or .
To change the password .

Click on the "Find existing entry" menu item or enter the code.


	The "Find existing entry" option cannot be selected if entries have not yet been created. To create entries, see .

The search list appears:

Mark the name you want.
A scroll bar is displayed if more than six names are saved. You can browse the list by dragging the scroll bar.

Enter the name you want or just the initial letters in the "Search by name" field (Entering characters ); the selected entry is highlighted inversely).
Every letter entered narrows down the selection. Up to six of the names found are displayed at a time.

if necessary

Delete the letters to the left of the cursor one by one.

Selecting an entry will display the following softkeys:

The display changes to the Editor menu.

Cancel the current selection and empty the input box.

Open the selected entry for editing .

Editing/Deleting/Changing an Entry

Step by Step

Precondition: You have marked an entry/name and clicked on the "Edit" softkey or .

The name is displayed with all additional information:

Canceling an entry

Cancel display.
The display changes to the directory list or the search list .

Deleting an entry

Delete the selected entry after checking for confirmation.
Once the entry has been deleted, the display changes to the directory list or the search list .

For information on deleting all entries in the personal directory, see .

Changing an entry

Click on the softkey.

The first page of the two-page "Change directory entry" input form appears.

Click on the required field and make your changes (Entering characters ).

if necessary

Delete characters to the left of the cursor one by one.

On page 1 you can change the name and up to three telephone numbers, On page 2 you can change any additional information such as company and department names.

The procedure is the same as for creating a new entry .

The following softkeys are available:

Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to Editor-menu.

Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to the directory list or the search list .
Otherwise, the "Selected entry is:" display appears.

Save changes to data (page 1 and 2 of the form). This softkey is only available if changes have actually been made.
The display goes to the "Personal Directory Options" or the search list .

On page 1 of 2 only: Display page 2 of the form.
The softkey caption changes to "Previous".

On page 2 of 2 only: Display page 1 of the form.
The softkey caption changes to "Next".

Displaying an Entry

Step by Step

Precondition: You have marked an entry/name and clicked on the "Details" softkey .

The first page of the two-page "Directory entry details" appears showing detailed information.

Page 1 shows the name and a maximum of three telephone numbers, Page 2 shows any additional information such as company and department names.

The following softkeys are available:

On page 1 of 2 only: Dial one of the numbers listed in this entry.
The display changes to "Phone" .

For information on editing the entry displayed, see .

Cancel the current selection.
The display changes to the directory list .

On page 1 of 2 only: Show the second page of details for this entry.
The softkey changes to "Previous".

On page 2 of 2 only: Show the first page of details for this entry. The softkey changes to "Next".

Displaying the Number of Existing Entries

Step by Step

Click on the Personal tab.
The personal directory opens.

Click on the softkey.


	If the "Editor" softkey does not appear, press "Cancel", "Menu" or "Exit", until the softkey is displayed.

if necessary

Enter a password (default password: 123456) and confirm with "OK" or .
To change the password.

Click on the menu item "Statistics" or enter the code.

The number of directory entries available is displayed.

Deleting all Entries

You can delete all the entries in your personal directory at once. Changed captions will remain unaffected.

To delete individual entries in the personal directory, see .

Step by Step
	Click on the Service tab.
or	Click on the menu item "Personal Options" or enter the code.
if necessary	Enter a password (default password: 123456) and click "OK". To change the password .
or	Click on the menu item "Personal Directory Options" or enter the code.
or	Click on the menu item "Delete all entries" or enter the code.
	Click on the softkey in the dialog box. The display changes to the "Personal Directory Options" menu.

Importing or Exporting a Personal Directory via USB

You can transfer all your personal directory entries from your PC to your optiPoint 600 office and use your optiPoint 600 office to save these entries on your PC.

Preconditions: A USB connection¹ is active between the PC and your optiPoint 600 office and the "ENB Update Tool comfort" program was installed and configured by yourself or the service personnel.


	The "ENB Update Tool" program and a detailed description of how to transfer data can be downloaded from the Internet page www.hipath.com.

Importing/Exporting the Personal Directory via LAN

You can transfer all personal directory entries from a server in your LAN to your optiPoint 600 office and use your optiPoint 600 office to save these entries on the LAN server.

Step by Step
	Precondition: LAN-based transmission must have been configured correctly .
	Click on the Service tab.
or	Click on the menu item "Personal Options" or enter the code.
if necessary	Enter a password (default password: 123456) and click "OK". To change the password .
or	Click on the menu item "Personal Directory Options" or enter the code.
or	Click on the menu item "Directory transfer" or enter the code.
or	Click on the menu item "Transfer via LAN" or enter the code.
or	To import data into optiPoint 600 office, click on the menu item "Import Directory" or enter the code.
or
or	To export data from optiPoint 600 office, click on the menu item "Export Directory" or enter the code. Wait until all data has been transferred.
	Click on the softkey, to apply the changes. The display changes to the menu "Directory transfer.

Settings for data transfer via LAN


	Incorrect settings for the transfer of data via LAN will cause problems when importing and exporting personal directory data !

Step by Step
	Click on the Service tab.
or	Click on the menu item "Personal Options" or enter the code.
if necessary	Enter a password (default password: 123456) and click "OK". To change the password .
or	Click on the menu item "Personal Directory Options" or enter the code.
or	Click on the menu item "Directory transfer" or enter the code.
or	Click on the menu item "Directory server details" or enter the code.
...	Enter the IP number of the server with which a LAN connection has been established.
	Enter the pathname to the CSV file on the server.
	Click on the softkey to display the next page.
	Enter user account.
	Enter password.
	Enter user name.
	Click on the softkey to conclude the process. The display changes to the menu "Directory transfer".

Changing Captions

You can change the captions such as "Name" or "Mobile" that designate the details of a directory entry .

Step by Step

Click on the Service tab.

Click on the menu item "Personal Options" or enter the code.

if necessary

Enter the password (default password: 123456) and click "OK". To change the password .

Click on the menu item "Personal Directory Options" or enter the code.

Click on the menu item "Define directory structure" or enter the code.

The form for changing captions is a two-page display.

On page 1 you can change the captions of the name field and three number fields, and on page 2 you can change the captions of four more fields.

Click on the required field and make your changes (Entering characters ).

The following softkeys are available:

Cancel the display. If you have made any changes, confirmation will be requested.
The display changes to the "Personal Directory Options" menu.

Save changes to data (page 1 and 2 of the form). This softkey is only available if changes have actually been made.
The display goes to the "Personal Directory Options" menu.

On page 1 of 2 only: Display page 2 of the form.
The softkey caption changes to "Previous".

On page 2 of 2 only: Display page 1 of the form. The softkey caption changes to "Next".

¹ USB cable part number: S30267-Z360-A30-1,
the necessary USB driver (included in the "CallBridge TU" program) is available at the following Internet address:
www.hipath.com.


	HiPath 3000 - Operating instructions - optiPoint 600 office	P31003-H1012-C125-1-7619	Conversion Date: 2003-02-13

	optiPoint 600 office


			© Siemens AG, München, 2003